SIRC 2022 Guidelines for Presenters

Oral Presentations & Symposia

SIRC 2022 breakout sessions are scheduled for Friday, September 9^th and Saturday, September 10^th. Breakout sessions are 75 minutes long, and each breakout session includes either a group of three oral presentations or a symposium.

Individual oral presentations are grouped as three back-to-back oral presentations (20 minutes each) followed by a shared, 15-minute Q&A session at the end (75 minutes total). Please prepare to present within 20 minutes to respect other presenters’ allotted time in your session. A session moderator will be present to provide timekeeping support and facilitate Q&A. Oral presentation groupings are loosely based on a shared theme (i.e., innovation, population, implementation method, context) but you are not expected to coordinate across presentations. However, you are encouraged to connect with fellow presenters in your session, as we hope this is one way to facilitate networking among SIRC attendees.

Symposia also receive 75 minutes. Symposia presenters can choose to how to organize their individual oral presentations within their session block (e.g., order and length of talks). This would need to be pre-determined by symposia co-presenters and the discussant and/or chair. Please allocate at least 10 minutes of Q&A within your symposium time.

Equipment:
- All presenters are responsible for bringing their own laptop computer (with pre-loaded powerpoint slides). The hotel will provide an HDMI cord for you to connect your laptop to the projector.
- Please check if your laptop has an HDMI port. If you do not have an HDMI port, then you are responsible for bringing your own adapter.
Powerpoint slides:
- Please apply widescreen formatting when preparing your slides.
- Our experience indicates that allowing 1 minute per slide is optimal. If you plan to have more than 15-20 slides, please be sure your presentation fits within the allocated time.
- Do not rely on a wifi connection to stream or show websites but instead ensure that all images and videos are embedded in your presentation file.
- Please notify the conference organizers if you plan to play audio clips from your computer. You are welcome to bring your own external speakers. Otherwise, we may be able to secure a set for you from our AV team at the Marriott.
- Presenters do not need to pre-submit their powerpoint slides to the conference. We encourage presenters to share their slides with attendees via a weblink or QR code to an uploaded copy on your website or an online file share site (e.g. dropbox, googledrive, etc). SIRC is not centrally collecting or distributing presentations.
Other details:
- Most breakout rooms will be setup in “theater style” row seating. Room capacity ranges between 60 to 100 seats (depending on the room you are assigned). Sessions will not be allowed to exceed room capacity.
- Each room will have a water station.
- Presenters can remove their mask when they are presenting.
- Please arrive at your room at least 5 minutes in advance of the session start time.
- Each session will have an assigned volunteer moderator who will field any issues or questions, monitor presenter time, enforce room capacity limits, distribute and collect evaluation surveys, make any needed announcements, etc.
- If you have a co-presenter who has not submitted their CV or resume, please email it to sircimplementation@gmail.com.

Posters

Poster format & size:
- Each poster presenter will be assigned a space of 3’ ft high by 4’ ft wide. Please ensure that your poster does not exceed this size.
- Please consider using the new “Better Scientific Poster” (BSP) format. This format is intended to improve the efficiency of knowledge transfer & facilitate interactions during poster sessions.
  - Learn more here.
  - BSP templates are here.

Poster setup and takedown:
- There will be two poster sessions on Friday, September 9th:
  - Poster Session 1: 11:30am – 1:00pm Pacific Time
  - Poster Session 2: 5:00pm – 6:30pm Pacific Time
- Your poster session will be listed in the conference program and mobile app.
- Push pins for mounting your poster will be provided by the conference.
- Please arrive 10 minutes early to setup your poster.
- Please remove your poster after your poster session is finished. Organizers are not able to take responsibility for your poster materials.
Poster Printing:
- Poster presenters are responsible for printing and transporting their poster.
- SIRC does not offer on-site poster printing. However, you are encouraged to print through our local San Diego poster board vender, Scantech, who can print your poster at a discounted rate.
  - Instructions available here.
    - Economy – matte bond posters ($35): SIRCe
    - Satin posters ($55): SIRCs
    - Note: Capitalization and lower case are required
  - Select “will call” to have your poster delivered to the Coronado Marriott by the morning of Friday, September 9.
  - This discount will end 3 days prior to the event (Sunday, September 4). You can still print with Scantech until the 8th but there will be no discount after the 4th.
  - Please direct your questions about this promotion to our Scantech contact and partner, Kris Williams via phone at 1-858-495-0727 or email at krisw@scantechgraphics.com.
Other details:
- The poster sessions will be held in a large outdoor area (weather permitting) located directly outside of the Coronado Marriot, called Skyline Terrace. If there is a change in location to an indoor area, we will update the conference program, mobile app, and email all poster presenters.
- Both poster sessions occur during a break in regular conference sessions and food and beverages will be in the same or adjacent location to encourage poster session attendance. Poster Session 1 occurs during lunch (boxed lunches) and Poster Session 2 occurs during an evening reception (hors d’ouevres).
- Poster presenters are not required to wear masks.

Thank you for contributing to SIRC 2022 as a presenter! Send any questions you have to: sircimplementation@gmail.com