Presenters have been asked to submit their final presentation slides to sirc@uw.edu by August 30, 2019. Volunteers will have your presentation slides loaded on the computer in your presentation room. Please include your last name as the first word in the electronic file title so that you may quickly identify your file when you arrive at the podium for your presentation.

Please submit a word document with a 2-3 sentence bio about yourself to help our session chairs introduce each speaker. Save the file as “LastName Bio.”

We recommend that presenters also save a copy of their presentation on a USB drive and bring that to the conference.

Presenters have been allocated 17 minutes. This includes your presentation and time for questions and answers. This time also includes the transition time between speakers.

Please arrive at your session room at least 5 minutes in advance of the session start time.

Presentations:

  • Prepare your slides in in advance.
  • Our experience indicates that allowing 1 minute per slide is optimal. You may choose to use more than 12-15 slides, but please be sure to complete your presentation within the allocated time and allow for time for Q&A.
  • PowerPoint and PDF format will be supported on the computers in the session rooms. No specific template is required. However, please apply widescreen formatting when preparing your slides.
  • Please do not rely on a wifi connection but instead ensure that all images and videos are embedded in your presentation file.
  • A laptop computer, projector, and screen will be provided in each presentation room.
  • Please save your presentation file to a USB drive so that it can be loaded to the computer in the presentation room if needed. Note that the conference venue does not allow access to DropBox.

Additional information for Panel Presentations

Panel presenters may or may not use slides. If you decide to use slides for your panel, please submit them to sirc@uw.edu by August 30, 2019.

Each 75 minute presentation block has 4 presentation slots (with just over a minute of transition time between talks). Due to the overwhelming volume of submissions, the time allotted to panel presentations was reduced so that panels could fit into traditional presentation slots. Thus, panel presentations have a total of 17 minutes. This includes your presentation and time for questions and answers. It is very important that you limit your panel discussion to this allotted time to ensure that all presenters in the block have time to showcase their work.

Please arrive at your session room at least 5 minutes in advance of the session start time to load your presentation file to the dedicated computer in the room. Please include your last name as the first word in the electronic file title so that you may quickly identify your file when you arrive at the podium for your presentation.

Additional Instructions for Panel Presentations

  • If applicable, prepare your slides in in advance.
  • Prepare your slides in in advance.
  • Our experience indicates that allowing 1 minute per slide is optimal. You may choose to use more than 12-15 slides, but please be sure to complete your presentation within the allocated time and allow for time for Q&A.
  • PowerPoint and PDF format will be supported on the computers in the session rooms. No specific template is required. However, please apply widescreen formatting when preparing your slides.
  • Please do not rely on a wifi connection but instead ensure that all images and videos are embedded in your presentation file.
  • A laptop computer, projector, and screen will be provided in each presentation room.
  • Please save your presentation file to a USB drive so that it can be loaded to the computer in the presentation room if needed. Note that the conference venue does not allow access to DropBox.
  • Panels typically have a moderator and 3-4 panelists. Due to the time limitations, consider tailoring panel questions and preparing in advance for brief responses.

Poster Presenters

The poster session and hosted reception is scheduled for Saturday, September 14, 2019 from 2:30-4:00 PM. Please plan to be by your poster during most of this time.

Set-up Time

  • Please plan to set up your poster between 2:00 and 2:30 pm on Saturday. It is important that all posters are in place by 2:30. Posters will be located in the Lyceum on the first floor of the HUB. Each poster will be assigned a specific poster board. A list of posters and the board assignments will be provided to you in the conference program book.
  • Each poster presenter will be assigned a space of 46. high by 46. wide. Please plan that your poster does not exceed this size.
  • Each board will be numbered and you will be able to locate your board. Each poster board side will accommodate 2 side-by-side posters.
  • Please include your poster title, author names, and educational institution.
  • All poster materials should be provided by the author (push pins for mounting your poster will be provided by the conference).
  • Carefully and completely prepare your poster well in advance of the conference.
  • Make your poster as self-explanatory as possible.
  • This year, all poster presenters are encouraged to consider using the new “Better Scientific Poster” (BSP) format developed by Mike Morrison of Michigan State University. This format is intended to improve the efficiency of knowledge transfer, facilitate interactions, and create a more engaging and usable conference poster session. An informative (and fun) video overview of the rationale for, and specifics of, the BSP is here: https://www.youtube.com/watch?v=1RwJbhkCA58
  • BSP templates are here: https://osf.io/ef53g/

Please remove your poster after the poster session on Saturday. Organizers are not able to take responsibility for your poster materials.